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Event Check-in Software

Speed up attendee access with idloom’s event check-in software. Mobile QR scans, session-based access, online room control & real-time tracking.

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Event check-in & access control

Welcome attendees using idloom’s mobile event app or check-in module. Scan attendees by event, participation category, or session for smooth coordination and tracking.

Secure online event access

Guarantee secure and reliable access for your virtual attendees with idloom’s exclusive online access portal. Whether you're hosting a webinar, virtual conference, or online session, enjoy automated participant check-ins, secure room entry, and customizable countdown screens to set the stage for a flawless virtual experience.

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Event check-in software illustration showing QR scan at entrance for in-person and virtual events
Staff scanning attendee badge for session-level access using event check-in software

Session & ticket-based access control

Not all attendees need the same access — and with idloom, you’re in full control. Whether you’re running parallel workshops, VIP zones, or exhibitor-only areas, assign check-in rights according to participation level.

Staff can quickly verify eligibility and scan badges at each checkpoint, ensuring only authorized guests access restricted sessions.

Onsite badge printing & event access scanning

Connect badge printing and access control in one smooth workflow.

 

 

Custom event badges with QR code printed and scanned during onsite event check-in process

Integrated badge check-in

Combine your badge printing setup with idloom’s check-in module for a seamless onsite experience. Design personalized badges with barcodes or QR codes, then use the same codes for entry scans at all event touchpoints.

The result? Fewer queues, faster entry, and a more professional experience from start to finish.

Real-time attendee access tracking

Monitor attendee arrivals in real time and access live check-in dashboards from any device. Quickly view attendance rates, no-shows, and session entry stats.

This data helps organizers optimize staffing, improve flow, and generate detailed attendance reports for internal stakeholders or sponsors.

Live dashboard displaying real-time event check-in data, attendee count, and session entry stats

Why event organizers love idloom check-in

Make check-in the easiest part of your event. Welcome attendees with confidence and keep your team relaxed.

 

Event check-in

Scan attendees in seconds with mobile QR codes

Ticket & session access control

Control access by ticket types and sessions

Online check-in

Offer secure check-in for online attendees

Badge scanning

Print badges on demand, with integrated check-in

Real-time tracking

Monitor arrivals in real time from any device

Check-in data synced

Check-in fully synced with your idloom registration data

 

 

Mobile check-in, right from the mobile event app

 

Mobile event check-in

With idloom’s mobile event app, your event staff can check in attendees in seconds using QR code scanning. No additional hardware, no paper lists — just a fast, intuitive check-in experience that starts your event on the right foot.

 

Whether it’s 50 attendees or 5,000, manage arrivals with total control and visibility.

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Mobile event check-in app with QR code scanner used for fast onsite guest access

Because our clients love us

Discover what our clients say about us in their reviews on Capterra and find out why we are their trusted choice for seamless event management.

 

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idloom were great to work with

We had a great experience with [SENSITIVE CONTENT] and the team, they were easy to work with, prompt to respond to queries and problem solving. We were nervous about the integration with another 3rd party site but it worked really well.

(5/5)

Pros:
How easy it integrated with our conference broadcast platform, how customisable it is and the mass emailing function.

Cons:
There were a few issues that we had once the event started with allowing delegates to still access the agreed discount but these were overcome with the support of idloom and the fact that no-one had set up an event this way previously.

Joana RCR Learning Executive

The definition of intuitivity and user-friendliness, far exceeding expectations in support

Hard to do better. We are a convinced customer for our future events and will advise others enthousiastically to choose for idloom too.

(5/5)

Pros:
It is very, very intuitive. As soon as you can think about a feature, it's actually on the next line. It literally thinks the way you think as an event organiser. In terms of support I probably had the best experience ever in my whole life. At the crucial moment of the launch of the registration, on a Friday eve far after the end of business hours, on the most beautiful summer evening, right before a long weekend, Idloom people helped me out with a quick and satisfying solution to a complex problem. I am so grateful.

Cons:
I'd have to do very deep and long thinking to be able to mention even one.

Brecht D. Chair of the Preservation and Migration Commission (Belgique)